CAREERS
Operations Administrator
Keep projects moving. Help teams thrive.
About the role
B&H Specialty Construction is a Sarasota-based general contractor serving Sarasota, Longboat Key, Siesta Key, and the surrounding Gulf Coast communities. We manage complex, high-value residential, commercial, and specialty construction projects that demand precision, professionalism, and exceptional client service.
We are seeking a highly organized and proactive Operations Administrator to support the daily operations of our growing construction company. This role serves as the central hub between project management, accounting, compliance, vendors, subcontractors, and company leadership.
The ideal candidate thrives in a fast-paced environment, is detail-oriented, and can confidently manage multiple priorities while maintaining a high level of professionalism.
Responsibilites
Administrative & Office Operations
Manage daily office operations, scheduling, and correspondence
Maintain organized project, contract, and compliance records
Support company leadership with administrative needs
Assist with proposals, scopes of work, and client-facing documents
Project & Vendor Coordination
Assist with purchase orders, material procurement, and vendor management
Coordinate permits, inspections, and project documentation
Support project managers with scheduling and operational logistics
Track subcontractor agreements, insurance certificates, W-9s, and compliance requirements
Accounting & Financial Support
Process accounts payable and receivable
Assist with invoicing, payroll coordination, and expense tracking
Maintain accurate records within QuickBooks
Support budgeting and project cost tracking
Business Development Support
Manage incoming leads and client inquiries
Maintain CRM records and lead tracking systems
Coordinate follow-up communications and client onboarding activities
qualifications
Required
3+ years of administrative, office management, project coordination, or related experience
Strong organizational and time management skills
Proficiency in Microsoft Office, Google Workspace, and QuickBooks
Excellent written and verbal communication skills
Ability to manage multiple projects and deadlines simultaneously
Preferred
Construction industry experience
Experience with JobTread, Buildertrend, Procore, or similar platforms
Knowledge of subcontractor compliance and insurance requirements
Associate’s or Bachelor’s degree in Business, Accounting, Construction Management, or a related field
Compensation
- Competitive compensation based on experience
- Paid time off and holidays
- Exposure to high-end residential, commercial, and specialty construction projects
- Growth opportunities within a rapidly expanding company
- Collaborative and team-oriented work environment
Growth opportunity
Build a long-term career within a growing construction company with opportunities to expand your role and responsibilities.